Malta Company Formation & Company Registration Services
Registering and incorporating a company in Malta is a strategic decision that calls for deep local expertise, regulatory precision, and hands-on support. Whether you are launching a new venture, expanding into Europe’s Single Market, establishing a holding structure, or setting up a Maltese entity for international operations, Malta offers one of the most attractive corporate environments within the European Union.
At Papilio Services, we help entrepreneurs, investors, family offices, and international companies establish Maltese companies efficiently and in compliance with all applicable regulatory requirements. As an MFSA-authorised Malta Company Formation & Registration Agent, our specialists guide clients through every stage of the company formation process: from initial structuring and incorporation to accounting, tax-compliance, payroll, corporate governance, and ongoing administration.
Most Malta companies can be incorporated remotely, allowing shareholders and directors to establish a European business presence.
Discover how Malta company formation can support your international business objectives.
Malta Company Formation at a Glance
Before incorporating a company in Malta, it is important to understand the key legal and commercial requirements.
| Requirement | Details |
|---|---|
| Jurisdiction | European Union Member State |
| Common Company Type | Private Limited Liability Company (Ltd) |
| Incorporation Timeline | Typically 5–10 business days |
| Minimum Shareholders | 1 |
| Minimum Directors | 1 |
| Company Secretary | Required |
| Minimum Share Capital | €1,164.69 |
| Paid-Up Capital | Minimum 20% |
| Foreign Ownership | Permitted |
| Registered Office | Required in Malta |
| Registration Authority | Malta Business Registry |
| Remote Incorporation | Available |
Malta companies are commonly used for trading activities, consultancy businesses, holding structures, technology companies, investment vehicles, intellectual property ownership, family-owned enterprises, and international group structures.
Why Set Up a Company in Malta?
European Union Jurisdiction & Schengen Access
Malta has been a member of the European Union since 2004 and provides businesses with access to the EU Single Market. Additionally, Malta is part of the Schengen area. For international businesses, this brings two advantages together: easier short-term business travel across the Schengen area and an EU-based company structure that may be more familiar to European business partners, regulated service providers and institutional counterparts.
A Maltese company benefits from operating within an established European regulatory framework while maintaining flexibility for international operations.
Strategic Mediterranean Location
Malta is located between continental Europe, North Africa, and the Middle East, making it relevant to businesses overseeing regional distribution, shipping, aviation support, logistics, and cross-border services. Its location offers more than a geographic advantage: it can help businesses manage commercial oversight and regional coordination while accessing multiple surrounding markets from a single jurisdiction.
Skilled English-Speaking Workforce
English is an official language of Malta and is widely used in business, legal documentation, government communications, and education.
The country’s workforce is highly educated and multilingual, providing businesses with access to skilled professionals across a wide range of industries.
Business-Friendly Legal Framework
- Strong corporate governance standards
- Limited liability protection
- Efficient incorporation processes
- Recognition throughout the European Union
Competitive Corporate Tax System
Malta operates a full imputation tax system designed to eliminate economic double taxation. While companies are generally subject to income tax at 35%, foreign shareholders can claim a 6/7th tax refund on any tax paid by the company on profits distributed as dividends. Malta also offers:
- Participation exemption provisions
- Extensive double taxation treaty network
- Tax credits and relief mechanisms
- No withholding taxes on certain outbound payments
Professional advice should always be obtained to determine the applicability of any tax advantages.
Tax Relief and Foreign Tax Credit Planning
Malta’s tax framework provides for several forms of relief from double taxation. Depending on the relevant facts and applicable provisions, a structure may benefit from treaty relief, other forms of double taxation relief, or foreign tax credit mechanisms. Malta Tax and Customs distinguishes between income eligible for the Flat Rate Foreign Tax Credit and income subject to other forms of double taxation relief. This distinction is relevant when assessing international holding structures and cross-border income flows.
Cross-Border Tax Treatment & Double Tax Treaties
The taxation of cross-border receipts, including dividends, interest, royalties, and employment income, may be governed by the provisions of an applicable double taxation agreement. Malta has more than 80 double taxation agreements in force. For global groups operating across jurisdictions, this treaty network provides a means of addressing potential taxation of the same income in multiple jurisdictions. The relief available in any particular case remains subject to the relevant treaty provisions and the taxpayer’s circumstances.
Conditional Tax Deductions and Intellectual Property Incentives
Financing arrangements and activities involving intellectual property or innovation may warrant consideration of Maltese tax measures beyond the refund mechanism. Among these are the Notional Interest Deduction for qualifying risk capital and the Patent Box Regime applicable to eligible intellectual property, which may include copyright-protected software. Any resulting tax efficiencies depend on the structure adopted and compliance with the conditions governing the particular measure. Neither eligibility nor relief should be presumed; each requires a case-specific assessment.
Strong Reputation as an Onshore Jurisdiction
Unlike offshore jurisdictions, Malta operates as a fully regulated European financial centre.
This can provide significant advantages when dealing with:
- Banks
- Payment institutions
- Investors
- Business partners
- Regulatory authorities
Fast, Flexible & Accessible Company Formation
Malta offers a straightforward and efficient company formation process, making it an attractive jurisdiction for entrepreneurs, SMEs, family-owned businesses, and international groups alike. Once all due diligence requirements have been satisfied and the necessary documentation is submitted, company incorporation can typically be completed within a few working days. Combined with a low minimum authorised share capital of €1,164.69 for private limited companies, Malta provides an accessible entry point for businesses seeking a reputable EU corporate structure without significant upfront capital requirements.
A Versatile Jurisdiction for International Business
Maltese companies are commonly used for trading activities, e-commerce, holding structures, investment vehicles, special purpose entities, intellectual property ownership, and group subsidiaries. In addition, Malta offers a continuation (redomiciliation) regime that allows eligible foreign companies to transfer their corporate domicile to Malta without winding up and re-incorporating, helping preserve legal continuity while relocating operations, ownership structures, or corporate substance. This flexibility makes Malta suitable for both start-up ventures and established international organisations.
Growth, Innovation & Long-Term Economic Substance
Malta has developed strong ecosystems across several international industries, including technology, software, iGaming, FinTech, maritime services, aviation, and investment management. Businesses may also benefit from various government support measures and industry-specific incentives designed to encourage innovation, growth, and job creation. At the same time, Malta places increasing importance on economic substance and good corporate governance. Companies that maintain genuine management, decision-making processes, operational activity, and appropriate resources in Malta are often better positioned from a regulatory, banking, tax, and commercial perspective, supporting long-term credibility and sustainable growth.
Malta Company Registration Process
Remote Company Formation with Expert Guidance
Setting up a company in Malta is a structured process that can be completed remotely with the support of an experienced corporate services provider. Whether you are establishing a trading company, holding structure, investment vehicle, or European operating subsidiary, our role is to guide you through each stage while ensuring full compliance with Maltese corporate, tax, and regulatory requirements.
Our approach goes beyond simple company registration. We help clients select the most appropriate structure, satisfy onboarding requirements, address tax and VAT considerations, and establish a solid foundation for long-term business growth.
Step 1 - Initial Consultation & Proposal
The process begins with an assessment of your business activities, ownership structure, commercial objectives, and operational requirements.
- Review the most suitable corporate structure
- Identify any regulatory considerations
- Discuss ongoing service requirements
- Prepare a tailored proposal and cost estimate
Step 2 - Compliance & Due Diligence
As an MFSA-authorised Company Service Provider, we are required to carry out due diligence checks on all directors, shareholders, and Ultimate Beneficial Owners (UBOs).
Depending on the proposed structure, documentation may include:
- Passport or identification documents
- Proof of residential address
- Business activity information
- Ownership structure details
- Source of funds information (and source of wealth documentation when applicable)
- Professional or banking references where applicable
Our compliance team reviews all documentation in accordance with Malta’s anti-money laundering regulations and corporate governance requirements.
Step 3 - Preparation of Incorporation Documents
Once onboarding has been approved, we prepare the required incorporation documentation. This typically includes:
- Memorandum of Association
- Articles of Association
- Beneficial Ownership declarations
- Statutory corporate filings
Practitioner certificate
Step 4 - Company Registration
Once the incorporation documents have been signed, the company is submitted to the Malta Business Registry for registration. Following successful registration, the company receives:
- Certificate of Incorporation
- Company Registration Number
- Legal status as a Maltese corporate entity
Step 5 - Tax Registrations & Business Setup
Following incorporation, additional registrations may be required depending on the company’s intended activities. These may include:
- Corporate tax registration
- VAT registration
- Employer registration
- Payroll (PE) registration
- Jobsplus registrations
- Industry-specific registrations
Step 6 - Banking, Compliance & Ongoing Support
Company registration is only the first stage of building a successful presence in Malta. Our team assists clients with:
- Corporate bank account applications
- Accounting and bookkeeping setup
- VAT compliance
- Payroll administration
- Company secretarial services
- Registered office
- Corporate governance support
How Long Does Malta Company Registration Take?
Typical Incorporation Timeframe
Following receipt of satisfactory documentation and completion of due diligence, incorporation can generally be completed within several working days.
Factors That May Affect Timelines
Timeframes may vary depending on:
- Complexity of ownership structures
- Cross-border arrangements
- Banking requirements
- Regulatory approvals
- Additional compliance reviews
Key Areas We Help You Navigate
Share Capital & Government Registration Fees
The minimum authorised share capital required for a Maltese private limited company is currently €1,164.69, of which at least 20% must generally be paid up upon incorporation.
Malta Company Formation & Registration Fees
| Authorised Share Capital | Registration in Electronic Format: Fee Payable |
|---|---|
| Up to €1,500 | €100 |
| Over €1,500 but not exceeding €5,000 | €210 with the addition of €12 for each €500 or part thereof in excess of €1,500 |
| Over €5,000 but not exceeding €10,000 | €294 with the addition of €17 for each €1,000 or part thereof in excess of €5,000 |
| Over €10,000 but not exceeding €50,000 | €379 with the addition of €17 for each €2,500 or part thereof in excess of €10,000 |
| Over €50,000 but not exceeding €100,000 | €651 with the addition of €17 for each €10,000 or part thereof in excess of €50,000 |
| Over €100,000 but not exceeding €250,000 | €736 with the addition of €8 for each €15,000 or part thereof in excess of €100,000 |
| Over €250,000 but not exceeding €500,000 | €816 with the addition of €8 for each €10,000 or part thereof in excess of €250,000 |
| Over €500,000 but not exceeding €1,000,000 | €1,016 with the addition of €17 for each €20,000 or part thereof in excess of €500,000 |
| Over €1,000,000 but not exceeding €2,500,000 | €1,441 with the addition of €8 for each €50,000 or part thereof in excess of €1,000,000 |
| Over €2,500,000 | €1,900 |
Source: Malta Business Registry
Tax Planning & Structuring Considerations
Malta offers a well-established corporate tax framework that is frequently used by international businesses, holding structures, and cross-border groups.
- Corporate tax implications
- Double taxation treaty availability
- Shareholder tax considerations
- International tax reporting obligations
- Cross-border structuring opportunities
- Substance requirements
VAT Registration & Indirect Tax Matters
VAT registration is often a key consideration for businesses operating in Malta or supplying goods and services across the European Union. We assist clients with:
- Determining whether VAT registration is required in Malta or within the EU
- Selecting the appropriate VAT registration route
- Preparing VAT registration applications
- Understanding ongoing compliance obligations
Substance & Corporate Governance
International tax and regulatory developments increasingly focus on economic substance and genuine business activity.
- Local directors
- Office facilities
- Employees
- Board meetings
- Decision-making procedures
- Operational presence
Corporate Banking Solutions
Opening a business bank account is often one of the most important steps following incorporation. Our team provides guidance on:
- Traditional banking options
- Electronic Money Institutions (EMIs)
- Payment service providers
- Banking documentation requirements
- Account application processes
Ongoing Compliance & Administration
All Maltese companies have ongoing reporting and compliance obligations. We help clients meet their obligations through:
- Accounting and bookkeeping services
- Financial statement preparation
- Corporate tax compliance
- VAT reporting
- Company secretarial services
- Beneficial ownership reporting
- Annual return filings
Papilio Services – Malta Company Registration Agents
Why Choose Papilio Services?
MFSA-Authorised Company Service Provider
Remote Company Formation Available
Corporate, Tax-Compliance Expertise & International Business Focus
Ongoing Accounting & Administration Support
Dedicated Multilingual International Client Relationship Manager
As a Malta Company Formation & Registration licensed agent, we will assist you through the whole process. Contact us for a consultation on how to register a company in Malta and to discuss your business requirements.
We also have other European offices in the Netherlands, therefore if you wish to discuss the benefits of other countries, let us know and we will inform you of the best structure for your business.
All the facts and figures about setting up a business in Malta are outlined in our simple infographic. If you need more detailed information, why not download our Malta Company Formation Guide?
Want To Set Up Business In Malta?
Types of Companies You Can Register in Malta
The most common business vehicle is the Malta Private Limited Company.
The Public Limited Company (PLC) is suitable for larger enterprises seeking access to public investment markets.
An alternative to registering a company in Malta is the establishment of a branch in Malta.
Additionally, company redomiciliation to Malta is also available and involves a corporate entity that is formed and registered under the laws of an acceptable country, which can be registered and continued in Malta
Malta Private Limited Company
The most common business vehicle in Malta.
Benefits include:
- Limited liability protection
- Separate legal personality
- Flexible ownership structure
- Low capital requirements
Maltese legislation provides for two forms of private limited company: a private limited company and a private exempt limited company. These corporate vehicles are broadly similar in how they are established and operated, but differ in a few key respects.
Malta Public Limited Company (PLC)
A Malta Public Limited Company (PLC), known locally as a Public Company, is a corporate structure that allows a business to offer its shares or debentures to the public and, if desired, list them on a stock exchange. Under Maltese company law, a PLC must generally have a minimum issued share capital of €46,587.47, with at least 25% paid up upon incorporation.
The company’s liability is limited to the amount unpaid on the shares held by its shareholders, protecting personal assets from business debts.
A Maltese PLC is managed by a board of directors, must comply with stricter governance, disclosure, and reporting requirements than a private limited company, and is often chosen by larger businesses seeking to raise capital from public investors while benefiting from Malta’s well-established corporate and regulatory framework within the European Union.
Malta Holding Company
A Malta Holding Company is a corporate structure established to own and manage investments in other companies or assets, rather than carrying out active trading operations itself.
A Malta holding company can centralise management and control, consolidate subsidiary companies within a single group, improve reporting efficiency, provide international tax planning opportunities, and limit financial and legal exposure.
It may be used to hold a wide range of business assets, including shares in companies, real estate, intellectual property, aircraft, maritime vessels, and other investments. Malta is a particularly attractive jurisdiction for holding companies due to benefits such as the Participation Exemption on qualifying dividends and capital gains, the availability of tax refund mechanisms, the absence of withholding tax, access to EU tax directives, and Malta’s extensive network of double taxation treaties.
These features make a Malta holding company a popular choice for international investors and corporate groups seeking efficient asset ownership and tax structuring solutions.
Branch Establishment In Malta
The benefit of setting up a branch is that you access all of the business benefits that Malta has to offer.
However, a branch of your business would not be seen as setting up a separate legal entity. In fact, the establishment of a branch of an organisation is often seen as an extension of the parent company whilst still maintaining an element of independence.
The main difference between setting up a branch and a subsidiary company is that a parent company would have shared legal responsibility for its branch in Malta, whereas a subsidiary in Malta would have its own legal personality and separate legal responsibilities.
In addition, a branch would be seen to form part of the assets of the parent company and the accounts of the branch are usually merged into the accounts of the parent company, which is based outside of Malta.
Should the branch cease to continue to carry out business activities in Malta, it would avoid the need for a liquidation and would simply deregister from the local authorities, signalling the end to its business activities in Malta.
There are also several taxation benefits to setting up a branch, with different rules in place compared to setting up a subsidiary company.
Naturally, it is advisable to fully understand the different rules and regulations in place and to seek guidance prior to establishing a branch in Malta.
Company Redomiciliation In Malta
An alternative to setting up a branch in Malta is to register your business in Malta. Doing this provides you with all of the benefits.
A non-Maltese company that is relocated to Malta retains its status as a corporate body and no new legal entity is created. The most significant benefit of company re-domiciliation to Malta is that it maintains all its assets, liabilities, rights and obligations.
A corporate body that is incorporated and registered under the laws of an approved country may be registered and continued in Malta. The jurisdiction must have similar regulations as Malta, and the law of the company’s original country or jurisdiction must allow for such continuation.
Economic Substance in Malta
A Maltese company should reflect genuine commercial activity, not just a legal structure. Tax authorities increasingly assess where key business activities and decisions actually occur. Companies must demonstrate that their profits align with their real activities, functions, assets, and risks. Substance has become increasingly important due to OECD, EU anti-avoidance, and transfer pricing developments.
Frequently Asked Questions about Malta Company Formation & Registration
Why do companies register in Malta?
Companies choose to register in Malta because it offers:
- corporate tax benefits with a low net effective tax rate, allowing shareholders to claim back a portion of paid tax
- a low entry barrier, allowing 100% foreign ownership and affordable registration costs
- a wide network of double taxation avoidance treaties and exemptions on duty.
Malta is also part of the visa-free Schengen zone and has a strategic geographical advantage and a Mediterranean climate.
How long does it take to register a company in Malta?
We can register a Malta company within 48 hours of receiving the relevant documents. The documents in question would need to include all due diligence documents and share capital funds/fees. Once the company formation process is complete, the MBR will publish a Certificate of Incorporation, which will also display the Malta Company Registration number.
How much does it cost to register a company in Malta?
This depends on the services required and on the company’s authorised share capital. As a guide, the Malta Business Registry fee for a company with an authorised share capital of up to €1,500 is €100, filed electronically. Any overall incorporation cost quoted by us may also include additional disbursements related to our professional fees. The Maltese company registration fee is payable to the Registrar of Companies at the time of incorporation. In addition, an annual fee of EUR 100.00 must be paid upon submission of an Annual Return, and this is generally managed through our directorship and back-office services. The share capital can be divided into ordinary shares or preference shares, with various classes and variants available. Bearer shares are not permitted in Malta, and ownership is evidenced by entries in the Malta company register as well as issuance of official share/debenture certificates.
Can a foreigner open a company in Malta?
Yes. Malta generally permits 100% foreign ownership. The country has no restrictions on nationality or residency, creating a favourable environment for entrepreneurs to thrive.
Can a Canadian resident remotely incorporate a company in Malta using a licensed Maltese Corporate Service Provider (CSP)?
To onboard with a legitimate Maltese Corporate Service Provider (CSP) such as Papilio Services from Canada, you must satisfy Malta’s anti-money laundering (AML) and Know Your Customer (KYC) laws. Due to the reason a Canadian resident will be navigating this remotely, every Canadian document must be officially apostilled to be legally recognised by the Malta Financial Services Authority (MFSA) and the Malta Business Registry (MBR).
Since Canada officially joined the Apostille Convention, you no longer need to go through the lengthy, multi-step “legalisation” process at a Maltese consulate or embassy. You can get an Apostille certificate directly from the Canadian government.
The exact documents you need to gather, and the precise steps to get them apostilled from Canada, are detailed below.
Phase 1: The Canadian Document Checklist
You must provide these documents for every beneficial owner, shareholder, and director involved in the new Maltese company.
- 1. Certified True Copy of Your Passport:
- Requirement: A high-resolution colour scan of your entire passport data page.
- Action: It must be certified by a Canadian Notary Public, stating that it is a true copy of the original and that the photograph is a true likeness of you.
- 2. Original Proof of Residential Address:
- Requirement: A utility bill (gas, electricity, water), landline phone bill, or a formal bank statement.
- Constraints: It must clearly display your full name and residential address (matching your application). It must be dated within the last 3 months. Digital PDFs are usually accepted by the CSP, but the original may need to be notarised if requested.
- 3. Professional Reference Letter:
- Requirement: A formal letter written on official letterhead by a recognised professional who has known you for at least 2 years (e.g., your Canadian lawyer, a Chartered Professional Accountant (CPA), or your primary bank manager).
- Content: The letter must explicitly state that you are a person of good standing, verify your residential address, and confirm that you are deemed fit to operate a business.
- 4. Proof of Wealth / Source of Funds:
- Requirement: A brief resume (CV) outlining your professional background, paired with bank statements or tax filings showing how you acquired the funds to invest in the Maltese company.
Phase 2: Submit and Forward to Malta
- Fill out the respective authentication/Apostille request form from Global Affairs Canada or your provincial authority.
- Pay the government processing fee (if applicable, depending on the province).
- Once the government attaches the paper Apostille Certificate to your notarised documents, they are legally valid in Malta.
- You will then courier the physical, apostilled stack directly to your chosen CSP’s office in Malta.
Phase 3: Incorporating the Maltese Company
Once we (as your CSP) receive and approve the apostilled KYC and due diligence documents, the incorporation process is straightforward:
- Choose the company structure (typically a Maltese Private Limited Liability Company, Ltd).
- Reserve the company name through the Malta Business Registry (MBR).
- Provide the incorporation details, including shareholders, directors, company secretary, registered office address, and intended business activities.
- Deposit the required share capital (minimum authorised share capital is typically €1,165 for a private company, with at least 20% paid up on incorporation).
- Sign the incorporation documents, including the Memorandum and Articles of Association.
- We submit the application to the MBR and handle regulatory filings.
- Receive the Certificate of Registration, after which the company legally exists and can open bank or payment institution accounts, enter into contracts, and commence business operations.
In most cases, we can complete the incorporation remotely once all AML/KYC requirements have been satisfied and the supporting documents have been properly apostilled and submitted.
What is the VAT rate in Malta?
The standard value-added tax (VAT) rate in Malta is 18%. This rate applies to most goods and services unless they qualify for exemptions, a 0% rate, or reduced VAT rates. There are two reduced VAT rates: 7% and 5%. The 7% rate applies to tourist accommodation and the use of sports facilities. The 5% rate is applied to various items, including confectionery and similar food products, medical equipment, printed materials, electricity, equipment for disabled individuals, and the import of artworks, collectors’ items, and antiques. Certain supplies and services are subject to a 0% VAT rate. This includes standard supplies like exports, food products (excluding catering services) and certain pharmaceutical products.
Additionally, there are VAT-exempt supplies, such as health services, education, and sports activities.
Do I need a Registered Office?
Every business would need to have a registered office. Papilio Services can provide you with a registered office if required or help arrange the lease of suitable office space per the company’s requirements.
What is the Malta Company Tax rate?
Most of the companies incorporated in Malta are subject to a corporate tax rate of 35%. However, foreign shareholders can claim a 6/7th tax refund on any tax paid by the company on profits distributed as dividends. This system makes the effective rate of tax 5%.
It is also possible to get a full refund should a company have a participating holding.
What are the capital requirements to set up a Malta Company?
- The minimum share capital of a Malta Public Limited Company is 46,587.47 EUR. – – Individuals must pay at least 25% of that capital when they form the company.
- The minimum share capital of a Malta Private Limited Company is 1,164.69 EUR. – Individuals must pay at least 25% of that capital when they form the company.
Who can incorporate a company in Malta?
Shareholders can incorporate a company in Malta directly or appoint an authorised representative to act on their behalf. Such representatives, often referred to as “subject persons,” typically include lawyers, accountants, and licensed company service providers (CSPs). Engaging a representative can streamline incorporation, help ensure compliance with Maltese regulations, and provide support with preparing and submitting the required documents to the Malta Business Registry
Can Papilio Services act as Malta Company Formation Agents?
We are registered to act as a Company Services Provider by the Malta Financial Services Authority. Through an associated company, we are also licenced to carry out services related to Malta trusts and foundations.
Do I need a company secretary?
Yes. Every Maltese company must appoint a company secretary.
What industries commonly operate through Malta companies?
Technology, consultancy, professional services, e-commerce, shipping, financial services, and investment holding activities are among the sectors frequently choosing Malta.
What documents are needed to register a Malta company and where do I submit them?
To register a company in Malta, you must submit all required incorporation and due diligence documents directly to the Malta Business Registry (MBR).
The exact documentation required and the step-by-step submission process are detailed below.
1. Core Statutory Documents
- Memorandum and Articles of Association (M&A): This is the company’s legal constitution. It must specify the company name, registered office address in Malta, business objects, share capital structure, and details of the shareholders, directors, and company secretary. It must be originally signed by all shareholders and include the company’s official email address.
- Form K1 / Form K: A signed declaration of consent by each proposed director, confirming their willingness to act in the role and stating that they are not legally disqualified.
- Form BO1 (Beneficial Ownership): A mandatory signed disclosure form detailing any Ultimate Beneficial Owner (UBO) who directly or indirectly holds more than 25% of the company’s shares or voting rights.
2. Supporting Financial & Personal Evidence
- Proof of Paid-Up Share Capital: A bank deposit advice slip showing that the minimum initial share capital (minimum €1,165 for a private limited company, with at least 20% paid up) has been deposited into a bank account under the name of the “company in formation”.
- Identification Documents: Certified true copies of passports or official ID cards for all involved shareholders, directors, and the company secretary.
- Proof of Residential Address: A recent utility bill or bank statement for each individual participant.
- Bank or Professional References: Character references from a bank or a warrant-holding professional for all non-EEA resident shareholders.
- Corporate Shareholder Documents (if applicable): If a shareholder is a corporate entity, you must provide its Certificate of Good Standing, its Memorandum and Articles, and an official registry extract displaying its registration details.
Where and How to Submit Your Documents
All documents must be filed with the Malta Business Registry (MBR). The MBR offers two main compliance paths for submission:
Option A: Online Submission
You can submit your application digitally through the Malta Business Registry (MBR) Online Portal using their BAROS platform.
The Process: Documents are uploaded as digital files, and the registration fee can be settled via an online account.
Timeline: Vetting is rapid, and the official Certificate of Incorporation is typically issued within 24 to 72 hours.
Option B: Physical Submission
If you are unable to use the online system, physical documents can be compiled and delivered to the MBR headquarters:
Address: Malta Business Registry, AM Business Centre, Triq il-Laburisti, Żejtun, MDN 2416, Malta.
The Process: Documents must be enclosed in a sealed envelope accompanied by a professional covering letter detailing the company name and contact person. A check for the registration fee must be included.
Note: Because of complex EU anti-money laundering (AML) and know-your-customer (KYC) requirements, many foreign founders choose to submit these forms through a licensed local Malta Corporate Service Provider (CSP) such as Papilio Services Limited.
All copies of documents must be certified by a notary or lawyer.
For the registration of an overseas company in Malta, the necessary documents include:
- An authentic copy of the charter or memorandum and articles of incorporation
- List of directors and secretaries
- Returns of the overseas company with details of
- trade name
- branch office address
- business activities
- authorised representative
- information about the legal form of the overseas company and its registration.
What are the annual document filing and fee obligations?
Each year, the Maltese authorities require the submission of audited financial statements, corporate tax returns, and an annual return.
Can directors relocate to Malta through the company?
Possibly. Directors who wish to relocate must comply with Malta’s immigration laws. The company may provide employment or director contracts, but residency is subject to legal permits and compliance with corporate governance and statutory obligations.
Can a Malta company hire non-EU a.k.a. third-country nationals once registered?
Yes. Companies can employ non-EU, a.k.a. third-country nationals, provided they comply with Malta’s work permit and immigration requirements. Employers must also comply with applicable employment laws and maintain accurate company administration and payroll records.
Do I have to open a Malta Bank account?
The company is not required to have a local bank account, but it helps with regard to having actual business transactions in Malta. However, unless you have a physical presence in Malta through rented office space, employees, and a local resident director, this will not be a viable option.
The second option is to consider a Payment Service Provider (PSP). We can make the introduction to trusted providers if needed.
What are the common legal requirements to set up a business in Malta, and who should I consult?
Malta enforces strict Anti-Money Laundering (AML) and Know Your Customer (KYC) due diligence. Because of the intense paperwork, it’s strongly recommended to work with a local professional such as a corporate service provider.
- Constitutional Documents: The company must prepare and submit a Memorandum and Articles of Association (M&A) outlining its name, registered office, objectives, share capital, shareholders, and management structure.
- Shareholders: Minimum of 1 (single-member company) and maximum of 50.
- Company Officials: You must appoint at least one Director and one Company Secretary. They do not have to be residents of Malta.
- Minimum Share Capital: A minimum of €1,164.69 . At least 20% of this capital must be paid up and deposited into a bank account prior to registration.
- Registered Office: Your business must have a physical, valid address located in Malta.
- Beneficial Owners & Due Diligence: All Ultimate Beneficial Owners (UBOs), shareholders, and directors must provide identification documents, proof of residential address, and any other information required to satisfy Malta’s AML and KYC compliance obligations before the company can be incorporated.
Has Brexit Been A Challenge?
If your business is still suffering from the after affects of Brexit why not get in touch with our team and we’ll arrange a FREE consultation to discuss the options available to remove the ‘red-tape’?
Alternatively, if you’re searching for a solution, or maybe you’re just curious and want to review your options, we’ve created this useful guide to highlight some of the opportunities available to UK businesses in order to remain competitive in the Post-Brexit market.
Get In Touch With Us. Start Your Malta Company Formation Journey.
Whether you are launching a start-up, expanding into the EU Single Market, creating a holding structure, or relocating an existing business, Papilio Services can guide you through every stage of how to register a company in Malta.
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- Papilio Services Limited 168 St Christopher Street, Valletta, VLT 1467, Malta, Europe
- +35622582000
- enquiries@papilioservices.com